Notion has redefined productivity, growing from a startup into a $10B unicorn used by millions of teams worldwide. As its global workforce continued to scale, Notion set out to deliver a 450-person Sales Kickoff on an ambitious timeline, with complex requirements and high expectations. To move fast, think creatively, and deliver a program that met […]
With less than a year to plan, Notion had its sights set on one of the hottest meeting markets in the country: Miami. Demand was at an all-time high, and nearly every major hotel was already committed well in advance.
Despite the market conditions, Miami remained Notion’s preferred destination. The program required a venue that could deliver on experience, timing, and budget without compromise.
Miami initially showed no viable options. Nearly every major hotel was already booked, and standard sourcing channels showed no viable availability.
Key requirements included:
With timelines tightening, we rapidly expanded the search into seven additional destinations to protect optionality and keep planning on track. At the same time, the team maintained continuous dialogue with Miami counterparts to uncover availability windows not visible through traditional sourcing processes.
That persistence paid off. A large program unexpectedly dropped, opening dates that aligned with Notion’s schedule and became available at Notion’s top-choice hotel.
We immediately secured the hold and moved swiftly into contract negotiations. By leveraging existing relationships and real-time market intelligence, we negotiated rates and concessions that exceeded expectations. The final outcome was strong enough that Notion chose to extend the program by an additional room night - enhancing the attendee experience without exceeding budget.
What began as an “impossible” market ultimately delivered everything Notion had hoped for, along with momentum and confidence as their Sales Kickoff vision fully came to life.
MJ is exactly the sort of partner you want on your side. She helped secure an incredible venue and negotiate a package that was shockingly good. She made the entire process seamless, was incredibly proactive and responsive, and maybe most importantly, an absolute pleasure to work with. Looking forward to the next time we have the pleasure of working with her.
Events & Culture, Notion
